Staffwise Partners Privacy Policy

Version: 1.0 | Effective Date: January 13, 2026 | Last Updated: January 14, 2026

1. Our Commitment to Privacy

Staffwise Partners (“we,” “us,” “our”) is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website staffwisepartners.com (the “Site”) or engage with our staffing services.

We comply with applicable privacy laws, including but not limited to the California Consumer Privacy Act (CCPA), the General Data Protection Regulation (GDPR) for EU visitors, and New York State privacy regulations.

2. Information We Collect

2.1 Information You Provide Directly

Contact Information: Name, email address, phone number, company name, job title
Business Information: Company size, industry, staffing needs, location
Candidate Information: Resumes, work history, credentials, licenses, references (when applying for positions)
Client Information: Billing information, service agreements, contact preferences
Communication Data: Emails, messages, call recordings, and other correspondence

2.2 Information Collected Automatically

Device Information: IP address, browser type, operating system, device identifiers
Usage Data: Pages visited, time spent on site, clickstream data, referral URLs
Cookies & Tracking Technologies: Session cookies, persistent cookies, analytics cookies (see Section 5 for details)

2.3 Information from Third Parties

Background Check Services: Criminal history, employment verification, education verification
Professional References: Previous employment verification and performance information
Public Records: Professional licenses, certifications, and registrations
Social Media: Professional profiles and publicly available information

3. How We Use Your Information

For Staffing Services:

To match candidates with appropriate job opportunities
To verify credentials, licenses, and qualifications
To conduct background checks and reference verifications
To communicate about job opportunities and staffing needs
To process payroll and benefits for placed candidates

For Business Operations:

To provide and improve our staffing services
To communicate with clients about their staffing needs
To process transactions and send related information
To respond to inquiries and provide customer support
To send administrative information (service updates, policy changes)

For Marketing & Business Development:

To send promotional materials about our services (with opt-out option)
To conduct market research and improve our services
To personalize your website experience
To analyze usage trends and improve our website

For Legal & Compliance:

To comply with legal obligations (employment laws, tax requirements)
To protect against fraudulent or illegal activities
To enforce our terms and policies
To maintain proper business records

4. Legal Basis for Processing (GDPR)

If you are in the European Economic Area (EEA), we process your personal data based on:

Consent: When you explicitly agree to our processing
Contract: To fulfill our staffing service agreements
Legal Obligation: To comply with applicable laws
Legitimate Interest: For business operations and improvements

5. Cookies and Tracking Technologies

Types of Cookies We Use:

Essential Cookies: Necessary for website functionality
Analytics Cookies: Help us understand how visitors use our site (Google Analytics)
Preference Cookies: Remember your settings and preferences
Marketing Cookies: Track effectiveness of marketing campaigns

Your Cookie Choices:

You can control cookies through your browser settings. However, disabling essential cookies may affect website functionality.

6. How We Share Your Information

We may share information with:

Clients: Candidate information for job placement consideration
Service Providers: Background check companies, payroll processors, IT services
Professional Advisors: Lawyers, accountants, auditors
Government Authorities: When required by law or to protect rights
Business Transfers: In connection with mergers, acquisitions, or asset sales

We do NOT sell personal information to third parties for marketing purposes.

7. Data Security

We implement reasonable security measures to protect your information, including:

Encryption of sensitive data in transit and at rest
Secure access controls and authentication
Regular security assessments and updates
Employee training on data protection
Secure disposal of information no longer needed

However, no method of transmission over the Internet or electronic storage is 100% secure.

8. Data Retention

We retain personal information only as long as necessary for:

Candidate Data: 7 years from last contact (or as required by employment laws)
Client Data: Duration of business relationship plus 7 years
Financial Records: 7 years (tax compliance requirements)
Website Analytics: 26 months

9. Your Rights and Choices

California Residents (CCPA Rights):

Right to know what personal information we collect and how it’s used
Right to delete personal information (with exceptions)
Right to opt-out of “sales” of personal information
Right to non-discrimination for exercising your rights

EU/UK Residents (GDPR Rights):

Right to access your personal data
Right to rectification of inaccurate data
Right to erasure (“right to be forgotten”)
Right to restrict processing
Right to data portability
Right to object to processing
Right to withdraw consent

All Users:

Opt-Out: Unsubscribe from marketing communications
Access & Correction: Request access to or correction of your information
Do Not Track: Our website does not respond to Do Not Track signals

10. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites.

11. Children’s Privacy

Our services are not directed to individuals under 16. We do not knowingly collect personal information from children.

12. Changes to This Policy

We may update this Privacy Policy periodically. We will notify you of significant changes by:

Posting the updated policy on our website
Updating the “Last Updated” date
Sending email notifications for material changes

13. How to Contact Us

For privacy-related questions or to exercise your rights:

Staffwise Partners
Attn: Privacy Officer/ CEO
Email: Ruksana@staffwisepartners.com
Phone: (631) 620-4233
Address: Long Island, NY

Response Time: We will respond to verifiable requests within 45 days.

14. Additional Disclosures

Healthcare Information:

For healthcare staffing, we comply with HIPAA regulations for protected health information.

Security Personnel Data:

Security staffing involves additional background checks as required by NY State Division of Licensing Services.

International Data Transfers:

For international staffing, data may be transferred to countries with different privacy laws, with appropriate safeguards.

15. Consent

By using our website or services, you consent to the terms of this Privacy Policy.

Document History:

Version 1.0: Initial Privacy Policy creation
Next Review Date: January 13, 2027